Administrative Coordinator

Temporary Position | Northwest Edmonton, AB

If you are an experienced administrative professional open to temporary work and seeking an opportunity to contribute to a respected Edmonton organization, we would love to hear from you!

Our client, a respected regulatory organization located in Northwest Edmonton, is seeking a highly organized and detail-oriented Administrative Coordinator to provide support to a busy internal department. This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment, enjoys working with complex documentation, and takes pride in ensuring processes run smoothly and efficiently. Position is covering a leave and will be 8-10 weeks in length with possible extension.

Key Responsibilities

• Coordinate and manage administrative workflows, ensuring tasks are completed accurately and within established timelines
• Prepare, edit, format, and maintain policy and practice documents while ensuring version control and document consistency
• Support document review and publication processes, including proofreading and submitting finalized materials in accordance with organizational standards
• Coordinate meetings, calendars, invitations, and logistics, while preparing and distributing meeting materials, agendas, and records
• Assist with surveys, data tracking, and reporting activities, including maintaining Excel trackers, preparing summaries, and supporting presentations in PowerPoint
• Provide administrative support for executive and Council documentation preparation
• Maintain organized electronic filing systems and support records management activities
• Deliver professional internal and external customer service while supporting departmental operations

Qualifications

• Post-secondary education in Office Administration or a related field
• Minimum two years of experience in an administrative support role
• Advanced proficiency in Microsoft Office, particularly Word (styles, templates, document formatting) and Excel
• Strong organizational skills with the ability to coordinate multiple workflows and priorities
• Excellent written and verbal communication skills
• Experience working with survey tools such as SurveyMonkey
• Strong attention to detail and document management experience
• Ability to work independently while managing competing deadlines in a fast-paced environment
• Professional interpersonal skills and a collaborative approach to teamwork
• Must be fluent in reading, writing, and speaking English

What We're Looking For

The ideal candidate is proactive, highly organized, and enjoys supporting teams behind the scenes. You are comfortable working with detailed documentation, managing multiple priorities, and ensuring projects and processes remain on track. Your strong communication skills, professionalism, and attention to detail make you a valuable contributor to any team.

Apply Today

If you are a polished and professional Receptionist / Office Administrator with strong administrative skills, excellent computer proficiency, and the ability to quickly learn new systems, we would love to hear from you.

About Us

Executrade is one of Western Canada's most comprehensive full-service recruitment firms, with over 50 years of expertise connecting talented professionals with leading organizations.

We are committed to fostering diverse, equitable, and inclusive workplaces and proudly support equal opportunities for all candidates. Our dedication to building strong relationships and delivering exceptional recruitment solutions has made us a trusted partner to organizations across Western Canada.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents.